PROCUREMENT BUSINESS ASSISTANT

Position Details

Summary

Operating Title PROCUREMENT BUSINESS ASSISTANT
Long Classification Title
Location University System of New Hampshire, Concord, NH
Department USNH Procurement [YCFE10]
Summary of Position

Under general direction of the Director of Procurement Operations and/or other designated supervisor, to assist assigned business units with the procurement of goods, services and equipment including providing support for procurement processes in accordance with University System policies and procedures.

Additional Job Information
Posting Number/Job Order # PS0557FY18
Acceptable minimum level of education Associate's
Acceptable minimum years of experience 2 years
Other minimum qualifications

Bachelor’s degree preferably in a business or accounting-oriented curriculum or Associate’s degree and APP certification, and two years’ experience in a purchasing role with broad purchasing responsibilities.

Knowledge of the principles of government/educational purchasing including the preparation of specifications.

Objectivity, good judgment, and interpersonal skills sufficient to effectively communicate with users, business offices, vendors, and other involved parties.

Demonstrated experience with ERP systems, and E-Procurement tools

Recent professional references attesting to the individual’s high standards of business ethics.

Additional Preferred Qualifications

Purchasing experience in higher education.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting http://jobs.usnh.edu/postings/27337
Percent Time Information (FTE) 1.00
Grade 10
EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged. Hiring is contingent upon eligibility to work in the U.S.

Institution Information

Posting Details

Posting Date 08/08/2017
Open Until Filled Yes
Closing Date
Posting Open to Internal Candidates Only? No
Interested Internal Candidates Exist? No
Job Category Hourly Staff (Non-Exempt)
Appointment Type Regular
If TERM position provide projected end date
Equipment/Instruments
DOT Safety Information None applicable

Duties / Responsibilities

Job Duties

Duty/Responsibility

Procurement Support:

Review and approve requisitions within delegated basic authority for the purchase of goods, services and specialized commodities, including review for appropriateness of purchase, accuracy, clarity, authorization, and budget requirements.

Initiate action to expedite or locate overdue items.

Support business units relative to purchases, claims for payment, and claims for damaged or related matters.

Prepare materials/documents for requests for bid or requests for proposal and post on web site as assigned, including but not limited to assembling Bid Documentation; establishing bidders’ list; issuing bids and addendums as required; opening bids; resolving vendor procedural complaints; summarizing and distributing results; consulting with users regarding awards; seeking clarification from bidders; and rebidding as necessary.

Develop and maintain files for bid/proposal documents and evaluating bids.

Create contract documents related to specific areas, such as construction and renovation projects and maintain contract file through electronic databases.

Support Campus PCard program administration, including perform ad hoc PCard/Accounting, and auditing.

Duty/Responsibility

Vendor Management:

Support vendor database and/or purchasing data files, including creating vendor codes and ensuring compliance with applicable federal laws as required, and provide reports as requested.

Perform web-based research and/or contact vendors for information about their products and/or services, including price quotations and disseminate such information to appropriate parties.

Publish and maintain USNH contracted vendor list on the web.

Process vendor credit applications and maintain tax information.

Duty/Responsibility

Operational Support:

Inform, advise and train faculty/staff in USNH procurement policies and guidelines, including appropriate e-procurement tools.

Review and prepare quote documents to determine if the purchase must be competitively quoted; determine the vendors to be requested to quote, and advertise quotes.

Maintain records and prepare reports, as required.

Perform related duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Have you ever been employed by any University System of New Hampshire campus?
    • Yes
    • No
  2. If yes, date(s) worked:

    (Open Ended Question)

  3. If yes, which location(s):

    (Open Ended Question)

  4. What date are you available to begin working?

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume/Vita
  2. Cover Letter
  3. (3) Professional References Contact Info
Optional Documents