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ADMINISTRATIVE ASSISTANT III

Position Details

Summary

Operating Title ADMINISTRATIVE ASSISTANT III
Long Classification Title ADMINISTRATIVE ASSISTANT III
Location UNH, Durham, NH
Department UNH Foundation FGFUNH
Summary of Position

Coordinate all aspects of the support function for full-time staff of three – four major gift fundraisers. This position requires discretion and confidentiality at all times.

Additional Job Information
Posting Number/Job Order # PS0582FY18
Acceptable minimum level of education HS or equivalent
Acceptable minimum years of experience 5-7 years
Other minimum qualifications

High school graduation. Five years of office experience or five years of specialized training or higher education or any combination of experience and higher education equal to five years. Knowledge of office practices, procedures and use of electronic equipment as required by department.

Additional Preferred Qualifications
Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting http://jobs.usnh.edu/postings/27481
Percent Time Information (FTE) 1.00
Grade 09
EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged. Hiring is contingent upon eligibility to work in the U.S.

Institution Information

The University of New Hampshire is a major research institution, providing comprehensive, high-quality undergraduate programs and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast, and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs.

Posting Details

Posting Date 08/24/2017
Open Until Filled Yes
Closing Date
Posting Open to Internal Candidates Only? No
Interested Internal Candidates Exist? No
Job Category Hourly Staff (Non-Exempt)
Appointment Type Regular
If TERM position provide projected end date
Equipment/Instruments
DOT Safety Information

Duties / Responsibilities

Job Duties

Duty/Responsibility

Coordinate all aspects of the support function for full-time staff of three-four assigned major gift fundraisers. This position requires discretion and confidentiality at all times. Maintain complex schedules for assigned gift officers, including their calendars. Schedule all complex travel arrangement. Schedule department appointments and meetings through gift officer Outlook calendars. Schedule and confirm donor/prospect appointments as requested by development officer. Respond to donor/prospect inquiries as received within approved parameters. Work with Business Service Center regarding purchasing card processing; travel reimbursements and advances; tracking budget expenses. Manage time sheets for gift officers as requested. Assist gift officers with their prospect portfolios and any report requests. Work with the Development Research staff to process and obtain additional information about donors/prospects to assist gift officers.

Duty/Responsibility

Anticipate and prepare correspondence needs including letters, agendas, meeting reports and proposals. Responsible for completeness of filing of proposals and gift agreements as requested by development officer. Maintain contact information in the Advancement database. Manage filing system (electronic and/or paper) as needed.

Duty/Responsibility

Participate and/or act as event lead in event planning/coordination including coordination of guest list, invitation creation/distribution via email and/or print, arranging catering, maintaining RSVP list, on-site registration and post-event recording of attendees, coordinating nametags and any additional materials. Assist with event and executive briefing process as needed.

Duty/Responsibility

Work with development databases to include generating and modifying reports for use with dean’s thank you letters, pledge thank you letters, event guest lists, giving reports, and requests for donor information received from dean’s office. Run or request ad-hoc reports as requested by gift officers.

Duty/Responsibility

Other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you meet the definition of an Internal Candidate? Internal Candidates include: (1) active status employees who have completed the introductory period and (2) adjunct staff members who have been employed within USNH for at least 12 months in total and who have worked at least 1,000 hours during the 12 month period preceding the application for the position. Student employment does not apply toward internal status eligibility.
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume/Vita
  2. Cover Letter
  3. (3) Professional References Contact Info
Optional Documents