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FACILITY SCHEDULING COORDINATOR

Position Details

Summary

Operating Title FACILITY SCHEDULING COORDINATOR
Long Classification Title MAINTENANCE TEAM LEAD WORKER
Location UNH, Durham, NH
Department UNH Whittemore Center [UJWHIT]
Summary of Position

As a professional within the Campus Recreation Department, this position fills an important role to ensure the facility schedules are maximized, ensure client needs are met, and event logistics are fulfilled to host successful events that provide a safe, positive experience for guests.

Additional Job Information
Posting Number/Job Order # PS0604FY18
Acceptable minimum level of education Associate's
Acceptable minimum years of experience 2 years
Other minimum qualifications

- Associates degree or 1-3 years of relevant experience in facility management.
-Collaboration skills with various student, faculty, staff, alumni, and external groups.
- Demonstrated effective communication skills, both written and verbal.
- Demonstrated effective use of software.
- Must be able to work flexible hours, including nights, weekends, and holidays.
- Must have valid driver license and/or qualify to drive university vehicles.

Additional Preferred Qualifications

- Experience and certification’s in arena ice surface maintenance and ice installation.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting http://jobs.usnh.edu/postings/27643
Percent Time Information (FTE) 1.0
Grade 12
EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged. Hiring is contingent upon eligibility to work in the U.S.

Institution Information

The University of New Hampshire is a major research institution, providing comprehensive, high-quality undergraduate programs and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast, and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs.

Posting Details

Posting Date 09/14/2017
Open Until Filled Yes
Closing Date
Posting Open to Internal Candidates Only? No
Interested Internal Candidates Exist? No
Job Category Hourly Staff (Non-Exempt)
Appointment Type Regular
If TERM position provide projected end date
Equipment/Instruments
DOT Safety Information None applicable

Duties / Responsibilities

Job Duties

Duty/Responsibility

Lead for scheduling all facilities managed by Campus Recreation, to include:
- Coordinate facility schedule process from receiving requests, accommodating requests, deciding when to confirm requests, and making changes to reservations as requested.
- Utilize effective customer service techniques when responding to requests.
- Create estimates and agreements to external rental groups.
- Track agreement process including renter’s insurance and signatures.
- Create, track and maintain accurate invoices to each group in timely manner.
- Coordinate with colleagues to provide hourly staff for external groups who rent facilities.
- Ensure cooperative relationships between various user groups, departments and agencies. Facilitate regular meetings with stakeholders.
- Attend select events to ensure events are successful.

Duty/Responsibility

Additional administrative duties include: – Maximize use of resources including funding, personnel, facilities, and time. – Serve on Campus Recreation and university committees. – Participate in professional development opportunities to remain in the forefront of the field. – Assist Associate Director with projects as requested.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you meet the definition of an Internal Candidate? Internal Candidates include: (1) active status employees who have completed the introductory period and (2) adjunct staff members who have been employed within USNH for at least 12 months in total and who have worked at least 1,000 hours during the 12 month period preceding the application for the position. Student employment does not apply toward internal status eligibility.
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume/Vita
  2. Cover Letter
  3. (3) Professional References Contact Info
Optional Documents