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SENIOR FINANCIAL RESEARCH ADMINISTRATOR

Position Details

Summary

Operating Title SENIOR FINANCIAL RESEARCH ADMINISTRATOR
Long Classification Title GRANT/CONTR ADMINISTRATOR III
Location UNH, Durham, NH
Department UNH Sponsored Programs Admininistration [URRSPA]
Summary of Position

Acts as a liaison to key stakeholders: research community, PIs, BSC, and external sponsors. Under minimal supervision and with extensive latitude for the use of initiative and independent judgment, the GCA III provides guidance and interpretation of federal regulations, agency specific requirements, and University policies and procedures. Provide research administration training as needed. Supervision of lower level staff.

This position is given broad authority to support the university s research enterprise by managing of post-award administration functions for a complex portfolio, such as preparing and submitting all sponsor financial reporting and invoicing to external sponsors in accordance with the terms and conditions of each sponsored awards. Ensures compliance with federal/sponsor requirements, interacts with University departments, developing, implementing, and enforcing University policies and procedures and may participate in the presentation of research administration training courses. This position is also responsible for the effective cash flow and receivable management. Assists with annual year-end closing and audit process. Provides documentation and analysis to outside auditors in request for financial information. Provides guidance to Principal Investigators and their support staff on financial compliance issues and project close-out. Perform a variety of analytical and quality assurance activities to ensure compliance with accounting principles, sponsor requirements, federal and state guidelines and University policies.

Additional Job Information
Posting Number/Job Order # PS0569FY18
Acceptable minimum level of education Bachelor's
Acceptable minimum years of experience 5-7 years
Other minimum qualifications

1. Bachelor’s Degree or higher, with 6+ years of experience, or an equivalent combination of education and progressively responsible experience.
2. Detailed knowledge of federal/state agencies’ regulations/procedures applicable to grants and contracts including 2 CFR 200, Uniform Administrative Requirements.
3. Excellent oral and written communication skills; excellent financial and negotiating skills
4. Ability to work effectively at a high professional level.
5. Good computer skills, including knowledge of general ledger systems, Microsoft Office suites, especially Excel and Word, Adobe Pro, and familiarity with databases.
6. Must possess the ability to communicate effectively with all internal and external customers.
7. Supervisory ability.

Additional Preferred Qualifications

Experience in public accounting, auditing, or financial reporting/analysis for a large, complex organization or license as a Certified Public Accountant.
Certified Research Administrator
Experience with SCT Banner especially in the grants accounting area.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting http://jobs.usnh.edu/postings/27389
Percent Time Information (FTE) 1.00
Grade 23
EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged. Hiring is contingent upon eligibility to work in the U.S.

Institution Information

A comprehensive land-, sea-, and space-grant university, UNH is the state’s flagship public university and is ideally located in the rural town of Durham, with ready access to the Maine and New Hampshire seacoasts, Boston, and the White Mountains. The University actively creates and nurtures a dynamic learning environment in which qualified individuals of differing perspectives, life experiences and cultural backgrounds pursue goals with mutual respect and shared spirit of inquiry. UNH has just under 13,000 undergraduate students and 2,200 graduate students.

Posting Details

Posting Date 08/16/2017
Open Until Filled Yes
Closing Date
Posting Open to Internal Candidates Only? No
Interested Internal Candidates Exist? No
Job Category Salaried Staff (Exempt)
Appointment Type Regular
If TERM position provide projected end date
Equipment/Instruments
DOT Safety Information None applicable

Duties / Responsibilities

Job Duties

Duty/Responsibility

Maintain current knowledge on post award research administration topics and acts as a liaison to key stakeholders: research community, PIs, BSC, and external sponsors. Provide training.

Duty/Responsibility

Invoicing, financial reporting, cost compliance, and closeout for assigned departments and supervise accountants performing similar duties: For assigned departments, work independently, requesting additional resources as needed, to prepare invoices and financial reports to sponsors as required by award terms in a timely manner. Ensure accuracy of grant set-up, budget, IDC rate, billing codes, etc. Maintain event tables and due date monitoring for invoices and reports. Provide courteous and timely answers to sponsor inquiries. Send collections notices to sponsors and inform PIs based on standard procedures. Monitor assigned department awards for financial compliance with award terms and applicable state/federal laws and regulations. Review cost share regularly for compliance. Initiate recommendations/actions based on account review findings. Provide accounting support in partnership with the applicable BSC’s for assignments. Act as a fiscal representative of the institution and support PI’s, departmental staff, and BSC’s during internal, annual, or sponsor audits and reviews of projects in assigned departments. Complete and support closeouts on assigned awards, including initiating write-offs and balancing journal entries as needed. Archive necessary files and records to support all activities.

Duty/Responsibility

Supervise invoicing, financial reporting and post-award cost compliance activities of assigned staff. Make decisions on questionable expenditures referred by staff. Provide direction to staff, conduct performance reviews, handle disciplinary actions, provides functional supervision and training.

Duty/Responsibility

Perform other related duties as assigned.

Duty/Responsibility

Perform a variety of analytical and quality assurance activities to ensure compliance with accounting principles, sponsor requirements, federal and state guidelines and University policies.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Briefly describe your experience in accounting and managing budgets.

    (Open Ended Question)

  2. * Briefly describe your level of analytical skills and abilities, providing some specific examples in your response.

    (Open Ended Question)

  3. * Do you meet the definition of an Internal Candidate? Internal Candidates include: (1) active status employees who have completed the introductory period and (2) adjunct staff members who have been employed within USNH for at least 12 months in total and who have worked at least 1,000 hours during the 12 month period preceding the application for the position. Student employment does not apply toward internal status eligibility.
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume/Vita
  2. Cover Letter
  3. (3) Professional References Contact Info
Optional Documents