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MUB OPERATIONS COORDINATOR

Position Details

Summary

Operating Title MUB OPERATIONS COORDINATOR
Long Classification Title SENIOR PROGRAM SUPPORT ASSISTANT
Location UNH, Durham, NH
Department UNH Memorial Union Building [UJMMUB]
Summary of Position

Under supervision of the MUB Assistant Director for Facilities and Events, perform and/ or coordinate tasks associated with the daily building operations and event management services.

Additional Job Information

The UNH Memorial Union Building is a high traffic, centrally important element of the UNH community and campus life. The person filling this position will be directly responsible for the staff that operates the building, the information desk, and who provide service for up to 50-60 meetings and events a day.

This is an 80% time position with work hours occurring predominately Monday through Friday with the expectation for occasional need to work on a weekend or evening to meet the needs of student staff training or unusually large events that require non-student staff oversight. The distribution of the schedule is in development but is intended to be full time or close to full time during academic periods and less hours during the non-academic times of spring break week, summer and winter break. The sum total being 80% time over the course of the year.

Posting Number/Job Order # PS0675FY18
Acceptable minimum level of education HS or equivalent
Acceptable minimum years of experience 3-5 years
Other minimum qualifications

• Strong communication and supervisory skills
• Ability to tactfully deal with the entire spectrum of University personnel, including students, faculty, staff, trade/craft persons, and administrators
• Ability to manage multiple simultaneous demands on time and resources
• Technology literacy to be able to operate a computer and/or tablet and utilize Microsoft Office programs and to be trained on specialized software programs related to the performance of this job

Additional Preferred Qualifications

• Experience in a college/university environment
• Events management experience
• Familiarity with UNH campus and knowledge of University departments and student organizations
• Experience with EMS Event Management Software

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting http://jobs.usnh.edu/postings/28176
Percent Time Information (FTE) 80
Grade 12
EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged. Hiring is contingent upon eligibility to work in the U.S.

Institution Information

The University of New Hampshire is a major research institution, providing comprehensive, high-quality undergraduate programs and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast, and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs.

Posting Details

Posting Date 12/04/2017
Open Until Filled No
Closing Date 01/01/2018
Posting Open to Internal Candidates Only? No
Interested Internal Candidates Exist? No
Job Category Hourly Staff (Non-Exempt)
Appointment Type Regular
If TERM position provide projected end date
Equipment/Instruments
DOT Safety Information None applicable

Duties / Responsibilities

Job Duties

Duty/Responsibility

• Utilizing student development theory and practices, hire train and supervise student operations team consisting of 35-40 employees who are responsible for event and client services, room set ups, information desk management, policy enforcement, emergency procedure implementation, and general building oversight during operational hours.
• Plan agendas and run staff meetings with full and partial operations team groups.
• Coordinate with the Assistant Director of Operations related to technical training of AV staff.

Duty/Responsibility

• Manage scheduling and staffing within payroll budget parameters while providing high level of client service and efficient building operations.
• Evaluate event needs and schedule all major event set ups creating ad hoc staffing shifts as needed.
• Coordinate with the Scheduling Office Manager and Facilities Manager to ensure coordinated operations

Duty/Responsibility

• Provide input on policy related to event and building operations
• Provide input on building and equipment updates that impact building and event operations and services
• Perform other related duties as assigned

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you meet the definition of an Internal Candidate? Internal Candidates include: (1) active status employees who have completed the introductory period and (2) adjunct staff members who have been employed within USNH for at least 12 months in total and who have worked at least 1,000 hours during the 12 month period preceding the application for the position. Student employment does not apply toward internal status eligibility.
    • Yes
    • No
  2. * Have you ever been employed by any University System of New Hampshire campus?
    • Yes
    • No
  3. If yes, date(s) worked:

    (Open Ended Question)

  4. If yes, which location(s):

    (Open Ended Question)

  5. * How many years of supervisory experience do you have?
    • None
    • 1-2
    • 3-5
    • 6-10
    • 10-15
    • 15+
  6. * Indicate your highest level of education.
    • GED
    • High School Diploma
    • Technical School
    • Associate
    • Bachelor's
    • Master's
    • Ph.D.
    • J.D.
    • M.D.
    • Other (Please Specify)
  7. If you chose "Other" regarding level of education, please specify here:

    (Open Ended Question)

  8. * Why are you interested in this position?

    (Open Ended Question)

  9. * Explain your education, training and work experience that has prepared you for this position.

    (Open Ended Question)

  10. * Please explain any experience you have working with clients and providing customer service.

    (Open Ended Question)

  11. * Explain the qualities of an effective leader. Provide an example of your leadership using these qualities.

    (Open Ended Question)

  12. * Explain what challenges you most as a leader/supervisor.

    (Open Ended Question)

  13. * Describe your technology experience as it relates to this position.

    (Open Ended Question)

  14. * What tools do you use to manage your time and schedule?

    (Open Ended Question)

  15. * Please explain any experience you have had working with International and diverse populations.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Resume/Vita
  2. Cover Letter
  3. (3) Professional References Contact Info
Optional Documents
  1. Professional Letter of Reference (1)
  2. Professional Letter of Reference (2)