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OFFICE COORDINATOR

Position Details

Summary

Operating Title OFFICE COORDINATOR
Long Classification Title Program Administrative Coordinator
Location UNH, Durham, NH
Department UNH Prevention Innovations Research Center
Summary of Position

The Interpersonal Violence: Response and Resilience lab seeks a business operations and lab manager with broad administrative, financial and operations management experience supporting a complex research group to work under the direction of two faculty directors .The job responsibilities of this role are all encompassing and the Manager will perform duties ranging from administrative assistance to processing transactional level activities to the fiscal management of complex grants, and as well as managing lab operations. The lab is connected to the Department of Psychology and Prevention Innovations Research Center at the University of New Hampshire.

Additional Job Information

It is possible the position will continue beyond September 1, 2020, contingent upon external funding.

Posting Number/Job Order # PS0702FY18
Acceptable minimum level of education Bachelor's
Acceptable minimum years of experience 5-7 years
Other minimum qualifications

Bachelor degree in Business Management or related field and 5 years of related experience, in human resources, and budget management and previous office management and/or research experience and/or project management, preferably in an academic setting.
• Previous experience with budget preparation/oversight and personnel management, preferably in a university context and/or with grants.
• Excellent interpersonal and organizational skills.
• Other requirements include excellent organizational and time management skills and high levels of efficiency, accuracy and independence in completing all tasks.
• Excellent written and verbal communication skills.
• Ability to prioritize and multi-task in order to meet stringent deadlines across a number of large-scale projects.
• Strong working knowledge of Microsoft Office technologies and university budget/payroll systems.
• Ability to work with Principle Investigators (PIs), graduate and undergraduate research assistants, and postdoctoral fellows and project coordinators at all levels in a timely and accurate manner.

Additional Preferred Qualifications
Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting http://jobs.usnh.edu/postings/28360
Percent Time Information (FTE) 1
Grade 15
EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, or marital status. Application by members of all underrepresented groups is encouraged. Hiring is contingent upon eligibility to work in the U.S.

Institution Information

The University of New Hampshire is a major research institution, providing comprehensive, high-quality undergraduate programs and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast, and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs.

Posting Details

Posting Date 01/03/2018
Open Until Filled Yes
Closing Date
Posting Open to Internal Candidates Only? No
Interested Internal Candidates Exist? No
Job Category Hourly Staff (Non-Exempt)
Appointment Type Grant Funded
If TERM position provide projected end date
Equipment/Instruments
DOT Safety Information None applicable

Duties / Responsibilities

Job Duties

Duty/Responsibility

Oversee budget expenditures based on the study(s) operational expectation including monthly review and monitoring of project budgets and expenditures and discussion with PIs to insure budget projections are on track. Will also work to help prepare budgets and budget narratives for grant submissions and renewals.

Duty/Responsibility

Business and lab management including overseeing preparation of independent contract agreements and monitoring and processing invoices related to independent contracts and sub-awards on grant projects. Manage personnel administration for lab such as processing and tracking p-card charges and travel reimbursements for multiple large grant projects. Complete hiring paperwork for lab employees and independent study contracts for students. Direct lab staff on issues such as timesheets and lab protocols. Work with more advanced research team members such as graduate students to assign undergraduates to specific projects. Coordinate lab meetings, order supplies and plan all lab events. Serve as a liaison between the lab, the College of Liberal Arts Business Service Center and UNH Human Resources. Interface with UNH Information Technology regarding lab computers being in working order and updated, helping to manage lab operations information on BOX, and managing lab personnel access to needed IT. Review, develop, and recommend changes in lab operating and hiring procedures as necessary to insure maximum efficiency, IRB compliance, and a positive and enriching working and learning environment. Oversee documentation of lab procedures and review for compliance. Organize lab and project meetings. Work closely with other administrative staff at Prevention Innovations Research Center.

Duty/Responsibility

Administrative assistant to two Principle Investigators including regular updates to their curriculum vitae, tracking Institutional Review Board and other research and grant related timelines for deliverables, assisting with processing research manuscripts submitted for publication, and conference presentations, making travel arrangements and managing daily schedules, keeping endnote library current, and responding to emails (forwarded from the PIs) requesting reprints, more information about the research lab, current opportunities, etc.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you meet the definition of an Internal Candidate? Internal Candidates include: (1) active status employees who have completed the introductory period and (2) adjunct staff members who have been employed within USNH for at least 12 months in total and who have worked at least 1,000 hours during the 12 month period preceding the application for the position. Student employment does not apply toward internal status eligibility.
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume/Vita
  2. Cover Letter
  3. (3) Professional References Contact Info
Optional Documents